Office / Administration

Expert: Answer phone and communicate messages, Type and input data accurately, Input data into spreadsheets and reports, Accurately create, organize, and maintain files, Compose grammatically correct business letters and correspondence

Manage office staff/department personnel, Train office staff

Accounting

Expert: Process monthly draw applications, Make collection calls, Understand and accurately code job cost to projects, Prepare and maintain WIP reports, Generate cost reports for profit monitoring, Analyze general condition costs to determine company overhead

Perform contract audits / job audits / final contract reconciliation

Marketing / BD / Sales / PR

Expert: Communicate effectively using standard construction terms, Ability to sell company's strengths and experience, Make personal cold calls, Close sales

Create Power Point or similar digitized presentations, Use digital photography and digital editing, Effectively work business events and trade shows, Speak in public

Preconstruction / Estimating

Expert: Visualize, analyze, and communicate project scope of work, Coordinate cost/means and methods with owner (or GC if you are subcontractor) and design professional, Prepare preliminary cost estimates/budgets/schedules, Manage value engineering process, Maintain/create subcontractor/vendor bid list, Prepare quantity surveys/take-offs, Solicit bid invitations, Distribute and manage bid plans and documents, Communicate with subs - prepare RFP/RFI, Qualify and analyze bids, Analyze general conditions, Prepare project estimate/bid/schedule

Manage WBE, DBE, SBE, and/or MBE participation and recordkeeping

Legal

Expert: Understand lien and lien release process, Manage the notice to owner process, Prepare prime contract or owner contract, Prepare subcontracts and contract documents

Negotiate prime contract or owner contract, Coordinate and review documents for legal claims, Comply with/negotiate collective bargaining agreements/manage labor relations

Safety / Risk Management / Insurance / Adjusters

Expert: Maintain OSHA-mandated record keeping and jobsite safety compliance files, Review and coordinate project-specific insurance requirements, Manage subcontractor/vendor insurance requirements

Establish and maintain company programs for claims avoidance, Coordinate and administer safety training, Perform site safety visits and prepare compliance reports, Coordinate safety compliance with jobsite subcontractors and employees, Inspect and maintain safety supplies and equipment, File insurance claims, negotiate settlement of claims, and track insurance claims, Review subcontractor bonds for compliance

Scheduling

Expert: Prepare project schedules using scheduling software, Evaluate in real time schedule adherence, Maintain and update schedules for duration of jobs, Coordinate subcontractor/vendor site activities for schedule compliance

Purchasing

Expert: Develop and maintain vendor list, Develop final scope of work for bidders/vendors, Negotiate subcontracts and vendor contracts/POs, Purchase construction materials, Expedite deliveries to parallel construction schedule

Purchase service and maintenance contracts, Purchase/lease construction equipment

Permitting

Expert: Prepare construction permit applications and submit, Understand permitting process and expedite permit issuance

Negotiate permit fees with municipalities

Project Management / Field Supervision / Service Management

Expert: Prepare project budget and schedule of values, Evaluate and manage project budget during construction, Obtain and distribute construction drawings and specifications, Prepare submittals and shop drawings, Maintain submittal and RFI logs, Review and redline shop drawings, Set up job trailer, coordinate temporary utilities and job office FFE, Layout for staging, excavation, sheeting, shoring, Perform quantity surveys takeoffs, Develop and submit owner (or GC if you are a subcontractor) pay requests, Review and approve subcontractor/vendor pay requests, Develop contract change orders, Review and approve subcontract change orders, Monitor subcontractor/vendor performance and adherence to specifications, Schedule and maintain field inspection logs, Schedule and record jobsite/subcontractor/owner meetings (or GC if you're a subcontractor), Maintain as-built drawings, Prepare close out, warranty, and final "as-build drawings" records

Compensation:
Discussed during interview

Health Benefits:
YES, and we pay part of the cost of coverage

Automobile Benefits:
No automobile benefits; employees must provide their own

Job Location:
San Jose , California 95134

Preferred College Degree:
We prefer you to have a college education.

General Software Products
Advanced: MS Word, Excel, Outlook
Basic: Power Point

Estimating
Advanced: Accubid

Project Management
Advanced: Experience with Project Management Software

Scheduling
Advanced: Experience with Scheduling Software

Speak & Write: English

Facility Construction: Very Important
Division 1: General Requirements, Division 2: Existing Conditions, Division 11: Equipment , Division 12: Furnishings , Division 13: Special Construction, Division 14: Conveying Equipment

Facility Services: Very Important
Division 21: Fire Suppression, Division 22: Plumbing, Division 23: HVAC, Division 25: Integrated Automation, Division 26: Electrical, Division 27: Communications, Division 28: Electronic Safety and Security

Site And Infrastructure: Very Important
Division 32: Exterior Improvements, Division 33: Utilities

Process Equipment: Very Important
Division 48: Electrical Power Generation